Village Meetings

Board of Trustees, Boards and Commissions Meetings, Members and Responsibilities

Board of Trustees Meetings

The Board of Trustees meets on the second Monday of each month at 7:00 PM for approximately one hour. This meeting is open to all Village residents and they are strongly encouraged to attend.

The effectiveness of using video conferencing technology has led the Village to adopt this method for all Village meetings.

To attend use the following link, meeting ID and dial-in details

https://us06web.zoom.us/j/89750428051

Dialin:

+1 646 931 3860 US

Meeting ID: 897 504 280 51

The meeting agenda follows a standard set of activities. A PDF file of a General Agenda is available here. The more specific tentative meeting agenda is listed below.

Send any questions or issues to be added to the an upcoming board meeting to the Village Clerk at clerk@villageofoaks.com.

The Board of Trustees is composed of five members who serve without compensation. Each with a two year term. Two positions are voted on one year and three the following year. Municipal Elections are held the first Tuesday of April. There is no party affiliation associated with being a Board of Trustees candidate so any resident who has lived in the Village of Oaks for more than one year is eligible.

There are nominated Chair and Vice-Chair positions. Each Board member takes on specific responsibilities like roads and plowing, lead of Board of Zoning Adjustments, working with legal counsel, village projects, communications and other areas as needed.

The Village Clerk is a paid position and approved by the Board members.

Board of Trustees Tentative Agenda

The Village Board of Trustee meeting follows a similar pattern every month.

At least 24 hours before the monthly meeting the agenda items to be covered will be bolded. Any item that is in addition to standard activity will be added.

Monthly meeting called to order at 7:00 PM.

Reminder that the meeting is open for questions at the end of the Agenda after New Business.

Questions, comments, amendments and approval of previous month's Meeting Minutes.

Financial review, amending and approval for previous month expenses and bills to be paid.

Old and/or New Business:

Nuisance Ordinance issues

Residents issues

Village maintenance and improvements including roads, storm grates, storm water, plowing, etc.

- Village Sign

Solid Waste Services - Trash, Recycling, Yard Waste or Bulky item pickup

Animal Control

Communications, news, emails and laws that may affect the Village residents

New ordinances or changes to existing ordinances

Elections, Trustee members, commissions and boards

- Planning and Zoning

- April Municipal Election

Sunshine Law compliance

Motions brought by board members that require majority approval

Meeting opened for public comment - see Meeting Procedures.

Planning and Zoning Commission Meetings

The Planning and Zoning Commission meets on the second Wednesday of the month at 7:00 PM. These meeting is open to all Village residents .

To attend use the following link, meeting ID, passcode and dial-in details

https://us06web.zoom.us/j/85651345181

Meeting ID: 856 5134 5181

Passcode: 980191

Dialin:

+1 646 931 3860 US

The meeting agenda follows a standard set of activities. A tentative meeting agenda is listed below.

Send any questions or issues to be added to the an upcoming commission meeting to planningandzoning@villageofoaks.com

The Village has the requirement for a Planning and Zoning commission. The current requirement is for zoning ordinance changes and a new ordinance for short-term rentals. The details on the structure is found under RSMO 89.320 and RSMO 89.330. Of the five citizen members, one will be elected Chair and one Secretary/Vice Chair. The duties for the zoning aspect of the commission are found under RSMO 65.682 and RSMO 89.070. The Missouri statutes that relate to planning aspect are found under RSMO 89.300 to 89.480.

The Planning and Zoning Commission follows the same public open meeting and Sunshine Law requirements as the Village of Oaks Board of Trustees.

The Planning and Zoning Commission members serve without compensation. Each citizen member has a rotating five year term. The citizen members are approved by the Board of Trustees. There is no party affiliation associated with being a commission member so any resident who has lived in the Village of Oaks for more than one year is eligible.

Planning and Zoning Commission Tentative Agenda

Monthly meeting called to order at 7:00 PM.

Questions, comments, amendments and approval of previous Meeting Minutes.

Old Business:

Ordinance work or issues discussion

Communications to the Village residents

New ordinances or changes to existing ordinances

Sunshine Law compliance

Motions brought by commission members that require majority approval

New Business

Meeting opened for public comment - see Meeting Procedures.

Meeting Procedures

The meeting procedure steps listed below will be used for each Village, commission or board meeting.

Since the tools available with online video conferencing are new, the meeting procedures will be subject to change based on feedback.

The Village Clerk or meeting host logs into the Zoom meeting account ten minutes before 7:00 PM and begins recording.
Access is set that each person attending has to be permitted.
Attendees microphones are muted by default and enabled by the Village Clerk or meeting host.
Slightly before 7:00, Clerk or meeting host and Board or Commission member microphones are the only ones un-muted.
Attendees are asked to hold their questions until after all agenda items are addressed.
Meeting agenda proceeds as published.
After New Business is completed, the attendees are asked to select the raise hand option for their questions or comments.
To proceed in a timely manner and give all those interested in speaking an opportunity to speak, the attendee is asked to keep their comment time to three minutes or less.
New requests from attendees are documented and added to the next meeting agenda if applicable.
Hopefully, it will never be necessary, but anyone using inappropriate or foul language will be muted at the discretion of the Village Clerk, meeting host or as directed by a board member.
The Village Clerk or meeting host stops and downloads the meeting recording to be used in creating the meeting minutes.